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📝 11 reasons

Resignation letter samples by reason

Pick the reason you are leaving for sample letters you can copy, tips on what to say and what to leave out, and answers to common questions.

Write yours with the free generator →

Choose your reason

Better opportunity When you leave for a better role, keep the letter short and grateful. Say that you have accepted a new opportu... Higher studies Leaving for a master’s degree, MBA or any full-time course is a reason most managers respect. Mention the cour... Relocation If you are moving to another city because of family, a spouse’s transfer or personal plans, say so in one line... Personal reasons “Personal reasons” is a complete and acceptable reason on its own. You do not owe your employer an explanation... Health reasons When health is the reason, you do not need to share any diagnosis or medical detail. Say that you need to focu... Marriage Marriage often means a move to a new city or a change in family plans. Mention it in one neutral line, or simp... Immediate / short notice Leaving without serving full notice is possible only if your employer agrees, so an immediate resignation is r... Career change A career change is a positive, easy-to-understand reason to resign. Say you are moving into a different field,... Retirement A retirement letter is part formality and part thank-you. Give your retirement date, confirm the handover peri... Office location change If a return-to-office policy or a move to a distant office makes the job impractical, you can say so calmly wi... Starting own business Leaving to start a business or join a startup as a founder is a clear, respectable reason. Share it in a line,...
FAQ

Frequently asked questions

The date, who it is addressed to, a clear statement that you are resigning from your role, your last working day based on your notice period, an offer to hand over your work, and a polite thank-you. Keep reasons short.

No. A reason is optional and it is fine to keep it general. If you do give one, keep it brief and positive — the letter stays on your file.

Follow your company’s process. Most workplaces accept an email to your manager with HR in copy; some also ask for a signed letter or a request in the HR portal.

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