What to put on a HR professional’s digital card
- Role and specialism Candidates and peers see at once whether you handle hiring, HRBP, payroll or learning, and route questions correctly.
- Work email Keeps candidate communication on official channels, which matters for record-keeping and data protection.
- Open roles or careers link Sends applicants to the proper process instead of flooding your inbox with CVs and follow-up calls.
- LinkedIn profile The main channel HR peers and hiring leaders in India use to check background and stay connected.
- Office location Useful for walk-in drives and interview days, so candidates arrive at the right building and gate.
- Preferred contact hours Setting times for candidate calls protects your day and signals a professional, organised hiring process.
- Hiring areas you cover Saying “tech and product hiring” or “plant and shop-floor roles” tells candidates and referrers whether you are the right person to approach.
- Hiring process note A short line on how applications are reviewed and how long candidates can expect to wait reduces repeated follow-up messages.
When to share it
- Displayed on a standee at a campus placement drive, so students save your details and reach the application form directly.
- Shared with new joiners during induction as the contact for onboarding questions, documents and first-month issues.
- Exchanged with other HR leaders and vendors at conferences, job fairs and industry association meetings.
- Sent to a shortlisted candidate before the interview, so they know who they are meeting and how to reach you.
What to say when you send it
A card link on its own is easy to ignore. Add a line that reminds the person where you met and what to do next — for example:
Hi Rahul, good to meet you at the campus drive. My card has the careers page with the open graduate roles. Please apply through the portal, not by email, so your application reaches the hiring panel. You will hear back within two weeks.
Where to put the QR code
- The registration desk at a campus placement drive or job fair.
- The closing slide of a pre-placement talk.
- The footer of interview invitation emails, so candidates can save the right contact.
Mistakes to avoid
- Promising jobs informally Lines like “guaranteed placement” or “I can get you in” create false hope and can expose you to fraud complaints. Point candidates to the formal process every time.
- Sharing a card that fraudsters can copy Fake job offers often use real HR names. Add a line saying you never ask candidates for fees, so people can spot scams that misuse your name.
- Forgetting to update after a job change An HR card that still lists your old employer sends candidates to the wrong company and may confuse them during a sensitive search. Update it the day you move.
Tips for a card that gets saved
- Use a work number or official email rather than a personal WhatsApp if you will share the card at mass hiring events, or you will receive calls for months.
- Keep a separate careers link on the card instead of listing roles, so you can update it the day a position closes without reprinting anything.
- Check with your employer about using the company name and logo. Many organisations have brand guidelines for employee cards and prefer a standard format.