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Free Relieving Letter Generator

Create a relieving letter that confirms the resignation, last working day and handover on your company letterhead, then download it as PDF or Word — free. A relieving letter confirms that the employee’s resignation was accepted and that they have been relieved of their duties on a stated date.

Company letterhead

Logo (optional)

Employee

Signed by

The letter is written and turned into a PDF in your browser — employee details are never uploaded. Print it, sign it and add the company stamp before issuing.

How to use Relieving Letter Generator: 1. Add company details, 2. Add resignation details, 3. Choose what to confirm, 4. Download and sign.
How to use the Relieving Letter Generator, step by step.

Standard relieving letter format

  1. Company letterhead, date and place of issue, and the employee’s name, designation and ID.
  2. A reference to the resignation letter and its date, and confirmation that it was accepted.
  3. The date the employee was relieved of their duties, and the full period of employment.
  4. Handover, clearance and settlement status, then thanks, signature, name, designation and company stamp.

Issue the experience letter at the same time. Employees writing their side can use the resignation letter generator.

Worked example

A relieving letter with settlement still pending

What goes in

Employee: Customer Success Executive Resignation accepted; last working day confirmed Full and final settlement: pending

What you get

The letter confirms that the resignation was accepted and that the employee has been relieved of duties from the stated last working day, after completing the handover. Because the full and final settlement is still being processed, that line is left out rather than claiming everything is cleared. The new employer will usually ask for this letter at joining to confirm the previous job has ended. It is separate from the experience letter, so HR issues both, each signed on letterhead.

Common mistakes

  • Stating that clearance and settlement are complete when they are not, which can cause disputes if dues are later found outstanding.
  • Combining the relieving letter and experience letter into one, when many new employers and verification checks ask for each separately.
  • Dating the letter before the last working day, which makes it look as if the employee was relieved before serving notice.

When to use it: Use the relieving letter generator when an employee has finished notice and handover; for proof of designation and tenure, issue an experience letter alongside it.

FAQ

Frequently asked questions

A letter from the employer confirming that an employee’s resignation was accepted and that they were relieved of their duties on a stated date. It shows a new employer that the previous job has properly ended.

On or soon after the last working day, once the notice period is served or bought out and the handover is done. Some companies issue it only after clearance; full and final settlement can follow later and the letter can say so.

The relieving letter confirms the exit: resignation accepted, last working day, handover and clearance. The experience letter certifies the employment period and designation for future employers. Many companies issue both together.

Only if it is complete. If the settlement is still pending, say it will be processed as per company policy, which is what this generator writes when the box is not ticked.

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